Planning and Record Keeping

I am legally obligated to maintain a portfolio for Big Brother (Little Brother is too young, records do not have to be maintained until a child is 7).  I also have to maintain a log of hours spent; we have to log 1000 hours per school year (minimum of 600 in core subjects and up to 400 in noncore).

So I thought I would discuss my planning / record keeping “system”.  It is a bit cumbersome and a tad repetitive but I didn’t plan it, exactly, the way things work now; they just fell into place.  For now I am going with it, because it seems to be working, even if it is somewhat redundant.

First:  Planning ahead.  I don’t plan too far ahead.  I find if I do, we just get off track and upset me.  I plan the big picture (for example, we just finished, in US History, 1000 AD and the Viking to 1590 and the Lost Colony of Roanoke; next we will cover 1600 and Jamestown to the American Revolution).   I know how much of each subject we need to do on a day (or a week) and I keep that in mind; but I am not at a point where I plan out, day by day, what we are going to be doing weeks in advance.  I don’t plan, on Oct 7th to cover pages 45 to 48 in our Phonics work book).  I have a ROUTINE SHEET that shows what we routinely do each day (Like Monday for Penmanship we always copy the character definition we are learning that week).  This allows for a fast reference for subjects like spelling or penmanship that repeat themselves weekly (see chart below).  For other subjects (like math) we simply “do the next thing” and I keep in mind how many pages a day we need to cover to finish up according to my goals (for math that is by the end of the year, for his Writing With Ease it is semester so we can move on to the next book and be on book 3 by next school year).

daily list

Each night I make a list of the subjects we are going to cover the next day in my spiral notebook.  I usually make notes of what page I want to start on, or what topic I want to cover (like next to penmanship I might note “Character definition”).  Each night I prep the next day’s school; printing out math practice sheets, writing out handwriting, and so on. The goal is to have everything ‘ready to go’ when we go to the table.  I lay it all out the night before, and look over stuff so I know what to expect the next day.  I am saving this spiral notebooks for now, at the end of the year I am not sure if I will keep them or not, but for the duration of the year I am.

Secondly:  As we check a subject off our To DO List, I note what we actually did; the pages covered, the topic covered.  I note out beginning and ending time, since I have to log our school hours for state reporting.  At the end of the day I count our time – and write the minute total for each subject at the far right hand side of the page, so it creates a column to be added up to give us our daily total.  I also highlight subjects we finish as we finish them; I don’t want to cross things off the list (because I want to still be able to read it) but I need some ‘way’ to show what is done vs what still has to be done.

daily list highlighted

Thirdly:  I transfer our hours to a small (5×7) ‘day at a glance’ calendar.  There I list, daily, the subjects covered and the time.  In this calendar I also fill in the month at a glance with our hour totals and keep a running total for the month(s).

daily hours recorded

mopnthly hours recorded

Finally:  I maintain representative work in a portfolio.  I have been maintaining portfolios since Big Brother started Pre-school.  This is nothing new.  Each fall I make a binder for each boy, and label it with the grade they are in for the year.  Then as the year goes on I pull work to add it.  In the past I have included examples of handwriting, art and anything I thought they did and extra good job on, or anything ‘memorable’ (the first time Little Brother drew me a flower for example).  This year, with a mind towards making it a more complete representation of their school work I am being more careful to choose work from all subjects.  This year, for the first time, I have divided the portfolios by subject rather than just lumping everything together in order date order.

So there you have it; how I plan ahead, and how I keep our records.

Standard Weekly Plan;  2nd Grade

 

Monday

Tuesday

Wednesday

Thursday

Friday

 
Bible /

Character

 

 

Ch Def and verse

Memory page

Read chapter in Bible

Review Memory Page

Story Pages

Review def of ch

What If’s

Review Memory page

Worksheets page

Review def of ch

 

Review Memory page

Review story

Review def of ch

Review Ch Def

Review Memory page

Chapter test

Phonics / reading /  

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

spelling / diction  

Pre-test

Copy missed words

 

Copy all words 3x

 

Practice test

Copy missed words

 

Practice test

Copy missed words

 

Practice test

Copy missed words

Lang Arts / Grammar  

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

Math

 

Goal 4 pages a day

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

Writing / comp / penmanship  

Char Definition

 

Char Bible Verse

 

Bible study verse

 

Bible study fact

 

Line from memory work

World history  

DO THE NEXT THING

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

US History / Social Studies  

DO THE NEXT THING

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

 

DO THE NEXT THING

 

Logic / Science  

LOGIC

 

SCIENCE

 

LOGIC

 

SCIENCE

 
Art / Geography  

 

       
Literature / read-a-loud  

DO THE NEXT THING

 

DO THE NEXT THING

 

DO THE NEXT THING

 

DO THE NEXT THING

 

DO THE NEXT THING

Memory work  

Review all memory work

 

 

Current piece

 

Current piece

 

Current piece

 

Current piece

 

 

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